Manual 1

Particulars of Organization, Functions and Duties

[Section 4(1) (b) (i)]

The Entertainment Society of Goa is a society registered under the Societies Registration Act, 1860 (Central Act 21 of 1860) belonging to the Government of Goa having its office at Maquinez Palace, 1st Floor,Old GMC Heritage Precinct, D.B.Marg, Campal , Panaji-Goa. The Society functions through its General Body, Governing Body, Chief Executive Officer (Member Secretary) and other officers and staff.

1. Aims and objectives of the Society:

To frame entertainment policy for the State of Goa and implement the same with the help of various agencies.

To advise the Government of Goa on various policy issues related to promotion of Entertainment industry in the state of Goa on a long term basis.

To make the State of Goa the International Entertainment Hub and to give global visibility and recognition to the State of Goa

To leverage the International Film Festival as an anchor point to create permanent facilities that will enable the State of Goa to create a niche for itself in the realm of World Film Festivals and become known for its uniqueness and distinct character.

To organize and host International Film Festival in the State of Goa on par with the leading film festivals of the world and hold and organize world class entertainment events, exhibitions and expositions etc.

To earn revenue on a long term basis from ventures in film entertainment and leisure projects and also to suggest measures to increase revenue through direct and indirect taxes, levies and foreign exchange inflow and to bring about worldwide recognition to the State of Goa as an ultimate tourism and entertainment destination and maximize the State of Goa’s potential in this regard.

To develop infrastructure to meet the needs of International Film Festival and bring in global investment to create an environment which will lead to increased employment opportunities for the locals like cameramen, T.V technicians, trolley operators, curators, musicians, singers, dancers, dramatists etc.

To build multiplex, cinema halls, media centre, screening rooms, auditoriums, comprehensive infrastructure facilities, maintain them and provide services for telecommunications, transportation, parking, banking, internet connectivity, power supply, water, sewerage, sanitation etc. for holding other International Event/Festival and other similar type of events.

To set up International Film city, studios, auditoriums with suitable capacities and training centers or a film institute to provide training to the prospective film makers, artists, director, technicians and other related trades and set up film market or bazaar.

To renovate the existing buildings, houses and residential accommodation to meet the requirements of the film festival and to conceptualize and develop properties for the Government of Goa for the purpose of entertainment industry by bringing in best companies for facilitation of investment and land development programmes and leisure development projects.

To conserve and improve the heritage buildings to develop the water front, pedestrians plaza.

To conduct publicity campaigns through print media, internet, video and films and other new medium of communication that integrates information and marketing on a global level.

To involve in networking and relation building in the interest of entertainment industry in the State of Goa and to adopt innovative ideas for improving the organization of film festival every year.

To give awards, prizes and certificates to selected films and artists in various categories like directors, producers, photographers, lyrics, musicians, acting artists etc.

In general to do such things or undertake to do such other things from time to time as shall be deemed necessary for the promotion of the ideas and attainment of the objectives of the Society and to do all such acts and things whether incidental to the power aforesaid or not, as may be required in order to further the objectives of the Society.

2. Mission / Vision Statement – not framed as yet.

3. Brief history and background of establishment of the public authority.

Established by the Government of Goa in 2004, as the nodal agency in the organization of the International Film Festival of India (IFFI), the main objective of the Entertainment Society of Goa (ESG) is to frame an entertainment policy to help cultivate Goa into a world-class international entertainment nerve center of the country.

Successfully hosting the 35th, 36th, 37th, 38th, 39th and 40th International Film Festival of India to a glare of media and fanfare, the objective of the Entertainment Society of Goa is to work towards building global visibility and branding. This goal ensures that the State earns revenue on a long term basis from ventures in film entertainment and leisure projects.

Spearheading this objective by hosting the International Film Festival of India, the Entertainment Society of India believes in making a concerted effort to build a year-round event calendar, encouraging joint co-productions with international brands in the field of cinema, marketing and branding Goa through ventures that focus on entertainment and its allied activities.

Building on its mandate to create public consciousness about films and film festivals, the Entertainment Society of Goa endeavors to inculcate a cinematic sense of appreciation and infrastructure to attract international standard film studios, film institute’s and build comprehensive facilities and provide services for telecommunications, entertainment and its allied products, through a self-sustaining pattern of revenue generation.

4. Organization Chart – The society runs through its General Body and Governing Body and is headed by a Chairman and a Vice Chairman. The day to day activities and administration of the society are run by the Chief Executive Officer of the society.

5. Main activities/functions of the public authority – As mentioned in the aims and objectives of the society.

6. List of services being provided by the public authority – Single window agency for granting film shooting permissions in the state of Goa.

7. Citizens interaction – Expectation of the public authority from the public for enhancing its effectiveness and efficiency. Citizen’s interaction with the department usually takes place during IFFI and in case of granting of permission for the film shooting in the State of Goa.

8. Postal address of the main office –

Entertainment Society of Goa (ESG)

Maquinez Palace, 1st Floor,

Old GMC Heritage Precinct

D.B. Marg, Campal,

Panaji, Goa.

403 001.

9. Working hours both for office and public

9:30 AM to 1:15PM and 2:00PM to 5:45PM (Monday to Friday)

1:15PM to 2:00PM Lunch Break (Saturday & Sunday holiday)

10. Grievance re-dressal mechanism

The grievances related to the policy decision are addressed as the agenda before the General/Governing Body of ESG.

Manual 2

Powers and Duties of Officers and Employees

[Section 4(1) (b) (ii)]

Sr. No. Designation Powers Duties
1 Chief Executive Officer As mentioned in manual 3
2 General Manager Powers and Duties conferred by the CEO as per the office order. No financial powers.
3 Manager Accounts Powers and Duties conferred by the CEO as per the office order. No financial powers.
4 Assistant Mananger (Engg) Powers and Duties conferred by the CEO as per the office order. No financial powers.
5 Assistant Managers Powers and Duties conferred by the CEO as per the office order. No financial powers.
6 Public Relation Officer Powers and Duties conferred by the CEO as per the office order. No financial powers.
7 Film Programmer Powers and Duties conferred by the CEO as per the office order. No financial powers.
8 Office Executive Powers and Duties conferred by the CEO as per the office order. No financial powers.
9 Office Assistant Powers and Duties conferred by the CEO as per the office order. No financial powers.
10 Account Officer Powers and Duties conferred by the CEO as per the office order. No financial powers.
11 Computer Technician Powers and Duties conferred by the CEO as per the office order. No financial powers.
12 Stenographer Powers and Duties conferred by the CEO as per the office order. No financial powers.

Manual 3

Procedure followed in Decision Making Process

[Section 4(1) (b) (iii)]

Society functions through its General Body, Governing Body, Chief Executive Officer (Member Secretary) and other officers and staff.

The General Body of the Society has the following powers

To frame rules and regulations etc and advice the Government to implement the objectives of the Society through the administrative machinery of the society.

To take policy decisions for the implementation of the aims and objectives of the Society and any other programmes/film festival etc. financed by the Government and/or the Central Government.

To pass and approve the annual financial statement of the Society every year.

To pass resolutions on financial and administrative matter for the smooth functioning of the Society.

To frame various rules, like staff recruitment rules, travelling allowance rules, other rules necessary for smooth functioning administration of the Society.

To appoint auditor for the audit of the Society and fix remuneration of the auditor.

To take decision to acquire any immovable property.

To accept any donation/gift for the benefit of the Society.

To make administrative decisions to enter into profitable trade or business so as to strengthen the financial position of the Society.

To create posts for functioning of the administration of the Society.

To direct/authorize/delegate Governing Body or Chairman or Member Secretary to exercise any of its powers and functions.

To keep a roll of members giving their addresses and occupations duly signed by every member. If a member changes his address, he shall notify his new address to the Member Secretary, who shall thereupon enter his new address in the roll of members. However, if Member Secretary fails to notify his new address, the address in the roll of members shall be deemed to be his address.

To do all such acts as felt necessary in order to achieve the aims and objectives of the Society.

The Governing Body of the Society has the following powers

To exercise the executive authority of the Society subject to policy directives from the General Body.

Be responsible for the supervision and control of the work of the Society and of its office.

Consider and prepare programmes of the society and specific projects for submission to the General Body.

Frame its regulations, bye laws, rules of procedure.

Draw up the annual budget of the Society and submit it for approval to the General Body.

Prepare the annual report and statement of accounts of the Society for the consideration of the General Body.

Subject to the approval of the General Body, incur expenditure on the establishment as a whole to create such posts as it may consider necessary for carrying out the work of the Society and prescribe the terms and conditions of appointment to those posts.

The Chairman has the following powers

The Chairman of the General Body/Governing Body shall have overall control and supervision over the administration of the Society and all the officers and employees of the Society will be subordinate to him.

He shall exercise the powers of the General Body or the Governing Body, as may be delegated to him from time to time.

Overall financial and administrative powers of the Society are vested in him and he may delegate any such powers to the Member Secretary.

The Chief Executive Officer (Member Secretary) has the following powers

Subject to the control, supervision and direction of the respective body the member Secretary,

Supervise and control the financial and executive administration of the Society and perform such duties and functions as required for the proper functioning of the whole administrative machinery; of the Society.

Perform such duties and functions as conferred upon him in these rules and regulations or delegated to him by the General Body, the Governing Body and the Chairman.

Give effect to all resolutions of the Governing Body and the General Body and put all matters requiring resolution of the Governing Body and the General Body, before Governing Body/General Body.

Exercise supervision and control over all Officer and servants of the Society and dispose their salary, leave and other matters pertaining to their service conditions.

Represent the Society in all matters, such as, defending in Court of Law, filing suit, dealing with Governments, defending the interest of Society etc.

In case of policy decision for the running of the Society the resolution is passed by the General / Governing Body.

In respect of application from the general public it is first received at the entry Section of this Office thereafter said applications (Tapals) is put up to the Chief Executive Officer for marking/for remarks as per the allocation of work. The entry Section/Entry Clerk thereafter distributes the said Tapals to the dealing hand as per the remarks of the Chief Executive Officer. The dealing hand then process the Tapal received by them and process and keep for final decision before the Chief Executive Officer thereby disposes the tapal received by them and outward Section makes the outward Entry and Issue to the concerned parties.

Manual 4

Norms set by it for the discharge of its functions

[Section 4(1) (b) (iv)]

The society functions through the norms and guidelines set by the Governing Body/General Body from time to time regarding various issues.

Manual 5

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1) (b) (v)]

Sr. No Name of the act, rules, regulations etc. Brief gist of contents Reference No. if any Price in case of priced publications
1 The Societies Registration Act, 1860 The central Government Enactment
2 Memorandum of Association of ESG # refer below

# Brief list of the contents:

The Rules and Regulations of the ESG contains of VI Chapters and 21 Rules. They are as under;

CHAPTER – I

1. Name, head office and jurisdiction of the Society

2. Definitions

3. Affiliation

4. Aims and objectives of the Society:

CHAPTER II

5. Constitution, Power and Functions of the General Body of the Society.

6. Constitution, Power and Functions of the Governing Body of the Society.

7. Resignation and removal of members of the General Body and Governing Body.

8. Meeting of General body and Governing Body:-

CHAPTER III

OFFICE BEARERS OF THE SOCIETY AND THEIR POWERS AND FUNCTIONS:-

9. Power and Functions of the CHAIRMAN.

10. Power and Functions of the MEMBER SECRETARY.

CHAPTER IV

OFFICERS AND SERVANTS OF SOCIETY

11. Recruitment of Officer and servants of the Society and their service conditions.

12. Functions, duties and responsibilities of the Officers and servants of the Society.

CHAPTER V

13. Sources of Funds

14. Management of the Funds

15. Fixed Deposits and Loans

CHAPTER VI

MISCELLANEOUS

16. Annual Report

17. Amendment of Rules and Regulations

18. Services of Notices, letters etc. addressed to the members of the General and Governing Bodies

19. Resolutions of the Governing Body by Circulation

20. The Operation of the Accounts of the Society

21. Dissolution of the Society

Manual 6

A statement of the categories of documents that are held by it or under its control

[Section 4(1) (b) (vi)]

Accounts Section – All documents pertaining to purchases, Budget, Audit Salaries, TA/DA of staff, etc.

Administration – All documents pertaining to recruitment/ appointment, leave records, requisition & deputation, appointment of service providers like housekeeping, security on contract, RTI, etc.

Events & Activities – All documents pertaining to event management for IFFI, sponsorships, annual activity calendar of ESG like workshops, etc.

Technical – All documents pertaining to technical matter, Inox, Old GMC Building, Maquinez Palace, etc.

Public Relations – All documents relating to Advertising and Publicity.

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation.

[Section 4(1) (b) (vii)]

Details of the consultative committee and other bodies with which consultations are held

Sr.no Name & address of the Consultative Committee/bodies Constitution of the committee/body Role and responsibility Frequency of meetings
1 General Body The General Body constituted on 26th August 2010 As mentioned in manual 3 Minimum once in a year
2 Governing Body The Governing Body constituted on 26th August 2010 As mentioned in manual 3 Minimum four times in a year

Other procedures adapted for formal or informal consultations with the public may also be indicated such as:

The Society also invites suggestions from the general public by means of open advertisement in newspapers and consultations.

Other details whether the meetings are open to public, minutes are accessible to public etc may be indicated.

Meetings conducted by the ESG are not open to the public. However, the Minutes of the Meeting are available to the public under RTI.

Manual 8

A statement of boards, council, committees and other bodies constituted

[Section 4(1) (b) (viii)]

General Body: