Manual 1

Particulars of Organization, Functions and Duties

[Section 4(1) (b) (i)]

Founded by the Government of Goa in 2004, Entertainment Society of Goa, known as ESG was the 1st Event and Entertainment Agency across the State. Entertainment Society of Goa was started with one focused, single idea in mind to bring the best of the events, film festivals and creative minds of vibrant entertainment industry from all over the globe at one place, on one platform and to make State of Goa the hub of this industry.

1. Aims and objectives of the Society:

  • The prime objective of the Entertainment Society of Goa was to frame Entertainment Policy for the State of Goa and implement the same with the help of Various Agencies.
  • To advise the Government of Goa on various policy issues related to promotion of entertainment industry in the State of Goa on a long term basis.
  • To make the state of Goa the International Entertainment Hub and to give global visibility and recognition the State of Goa.
  • To leverage the International Film Festival as an anchor point to create permanent facilities that will enable the State of Goa to create a niche for itself in the realm of World Film Festivals and become known for its uniqueness and distinct character.
  • To organize and host the International film festival in State of Goa, on par with the leading film festivals of the world and to hold and organize world class entertainment events, exhibitions and expositions etc.
  • To earn revenue on a long term basis from ventures in film, entertainment and leisure projects and to bring about worldwide recognition to the State of Goa as an ultimate tourism and entertainment destination and maximize the State of Goa’s potential in this regards.
  • To develop infrastructure to meet the needs of International Film Festival and bring in global investment, to create an environment which will lead to increase employment opportunities for the locals like cameramen, T V technicians, trolley operators, curators, musicians, singers, dancers, dramatics etc.
  • To build multiplex, cinema halls, media-centers, screening rooms, auditoriums, comprehensive infrastructure facilities, maintain them and provide services for telecommunications, transportation, parking, banking, internet connectivity, power supply, water, sewerage, sanitation, etc. for holding other International Event / Festival and other similar type of events.
  • To set up international film city, studios, auditoriums with suitable capacities and training centers or a film institute to provide training to the perspective film makers, artists, directors, technicians and other related trades and set up film market or bazaar.
  • To renovate the existing building, houses and residential accommodation to meet the requirements of the film festival and to conceptualize and develop properties for the Government of Goa for the purpose of entertainment industry by bringing in best companies for facilitation of investment and land development programs and leisure development projects.
  • To conserve and improve the heritage buildings to develop the water front and pedestrians plaza.
  • To conduct publicity campaign through print media, internet, videos and film and other new medium of communication that integrates information and marketing of the global level.
  • To involve in networking and relation building in the interest of Entertainment industry in the State of Goa and to adopt innovative ideas for improving the organization of the film festival every year.

2. Company Mission:

Our Road map starts with our mission, which is enduring. It declares our purpose as a Society and serves as the standard against which we weigh our actions and decisions.

  •  To create a safe and easy one stop platform for creative and entertainment industry.
  •  To inspire moments of optimism and contentment.
  •  To create value and make a difference by our innovative ideas and solutions.

3. Society’s Vision:

Our vision is to be the most trusted provider organization that ensure world class infrastructure and systems that will have a fulfilling experience. As a group of like-minded enthusiasts we will define the future of Creative and Entertainment industry.

We will-

  • Conduct ourselves with integrity and live our Organizations Values.
  •  Deliver superior performance.
  •  Foster an internal environment of innovation, collaboration, and trust.

4. Brief history and background of establishment of the public authority.

ESG became the nodal agency to organize and execute the International Film Festival of India (IFFI) on behalf of Government of Goa. The festival is a joint collaboration between Government of Goa and Government of India. ESG has been successfully executing this festival from 2004 since the year of its establishment.

Over the years, this organization, either on its own or thorough collaborations has also hosted various National and International Film Festivals. It has executed events for both private and Government bodies. It also provides permission for film shooting across the State of Goa on behalf of Government of Goa.

ESG has made efforts to conduct educational lectures and courses that benefit creative minds and has a Cinephile Club for film enthusiasts. In addition ESG in the year 2019 collaborated and signed MOU with Goa Collage of Art, a Government of Goa institute to inculcate and involve students in the main stream through its activities and events. ESG through its various attempts provides platform to all interested in the field of creativity to showcase their talents with new perspective.

Our Mission, Spirit, Values and Behaviours are what separate us from other Societies.

They are the strengths that underpin our entire approach to responsible, ethical business conduct. These attributes are exactly what makes Entertainment Society of Goa a great Organization to work for and to do business with.

5. Organization Chart – The society runs through its General Body and Governing Body and is headed by a Chairman and a Vice Chairman. The administrative head of the Body is Member Secretary/Chief Executive Officer of the Society.

6. Main activities/functions of the public authority – Main activity of the Society is to conduct various film festivals, plan and execute events, issue permissions for the film shooting in Goa.

7. List of services being provided by the public authority

Single window agency for:

  • Film shooting permissions in the state of Goa.
  • Implementing film finance scheme on behalf of Directorate of Information and Publicity, Government of Goa.
  • Conducting Goa State Film Festival and International Film Festival on behalf of State Government, Goa.
  • Conduct courses / workshops and various event pertaining to film and entertainment sector.

8. Citizens interaction – Expectation of the public authority from the public for enhancing its effectiveness and efficiency. Citizen’s interaction with the department usually takes place during IFFI and in case of granting of permission for the film shooting in the State of Goa or during various events conducted by the Society.

9. Postal address of the main office –

Entertainment Society of Goa (ESG)

Maquinez Palace, 1st Floor,

Old GMC Heritage Precinct

D.B. Marg, Campal,

Panaji, Goa.

403 001.

10. Working hours both for office and public

Office is operational for 5 days a week. Saturday and Sunday are not functional days.

Office timings:

9:30 AM to 1:15PM and 2:00PM to 5:45PM (Monday to Friday)

1:15PM to 2:00PM Lunch Break

11. Grievance re-dressal mechanism

Any grievances submitted to the office of ESG either through email or letter is put forth before the Administrative Head, Vice Chairman, Chairman of the Body and if required the same is then put forth before Executive Council and General Body of the organisation.

Manual 2

Powers and Duties of Officers and Employees

[Section 4(1) (b) (ii)]

Duties & Powers of Officers

Designation Name of the Officer
Chairman Dr. Pramod Sawant, Hon’ble Chief Minister
Vice Chairman Shri. Subhash Phal Desai
Chief Executive Officer Shri. Amit Satija, IAS
General Manager Smt. Mrunal Niket Walke
Manager Accounts Smt. Milan S. Vaigankar
Assistant Manager (Administration) Mrs. Sujata G. Naik
Assistant Manager (Administration) Mr. Siddhesh S. Sane
Assistant Manager (Administration) Mr. Vaibhav S. Kurdikar
Assistant Manager (Events) Ms. Arantxa M. B. Afonso
Assistant Manager (PR) Mr. Vrundawan V. Raikar
Assistant Manager (Tech-III) Mr. Arjun S. Narvekar
Assistant Manager (Programming) Ms. Sonika R. Lotlikar
Programmer Mr. Rohit R. Naik
Accountant Ms. Trupti Naik

 

Duties & Powers of Officers

Designation Chairman
Name of the Officer Dr. Pramod Sawant, Hon’ble Chief Minister
Details / Powers 1)    The Chairman has overall control and supervision over the administration of the Society and all the officers and employees of the Society are subordinate to him.

2)    He exercises the powers of the General body or the Governing Body as may be delegated to him from time to time.

3)    Overall financial and administrative powers of the Society are vested in him and he delegates any of such powers to the Member-Secretary.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Remuneration / Pay per month (Rs.) NA
Other Benefits Benefits as applicable by the Rule of Government of Goa.

 

Duties & Powers of Officers

Designation Vice – Chairman
Name of the Officer Shri. Subhash Phal Desai
Details / Powers Exercise the executive authority of the society subject to policy directives from the General Body.

Be responsible for the supervision and control of the work of the Society and of its Office.

Consider and prepare programmes of the Society and specific projects for the submission to the General Body.

Frame its Bye- laws, Rules of Procedure.

Draw up the annual budget of the Society and submit it for approval of the General Body.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) NA
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Chief  Executive Officer
Name of the Officer Shri. Amit Satija, IAS
Details / Powers Supervise and control the financial and executive administration of the Society and perform such duties and functions as required for the proper functioning of the whole administrative machinery of the Society.

Perform such duties and functions conferred upon him in these rules and regulations or delegated to him by the General Body, Executive Council and Chairman.

Give effect to all resolutions of the Governing Body and the Executive Council and put all matters requiring resolutions of the Executive Council and General body before Executive Council / General Body.

Exercise supervision and control over all Officers and Servants of the Society and dispose their salary, Leave and other matters pertaining to their service conditions.

Represent the Society in all matters, such as, defending in Court of Law, filing suit, dealing with Government, defending the interests of society, etc.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email ce[email protected]
Remuneration / Pay per month (Rs.) On additional Charge
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation General Manager
Name of the Officer Smt. Mrunal Niket Walke
Details / Powers The main duty of a General manager is to manage the activities of the team, get work executed by them and guiding employees in achieving the goals and ambitions of the organisation.

1.  Planning & Execution 2. Resource Management 3. Communication internal & external 4. Staffing 5. Fund Management 6. Cost Reduction and analysis 7. Knowledge Upgrade 8. Purchase Deals 9. Business Strategies 10. Policy Formulation and adherence 11. Functional Analysis

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 58,608/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Manager Accounts
Name of the Officer Smt. Milan S. Vaigankar
Details / Powers · Manage the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation

· Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes.

· Continued focus on improving system efficiencies and business practices

· Participate in strategic financial projects including upgrades/phase-two implementation of ERP software

· Ensure compliance with internal control policies

· Collaborate with internal and external auditors to ensure successful audit results and compliance

· Interacts at all levels and with budget owners or other stakeholders to produce timely, efficient and accurate month-end close and all internal management and financial reporting through annual report

· Responsible for hierarchy and scalability in chart of accounts and accuracy in the general ledger and financial statements and has ultimate authority over classification and booking of all transactions

· Analyze the effect of statutory accounting practices and studies regulations and guidance to ensure correct application of Generally Accepted Accounting Principles

· Make recommendations for changes as needed and ensure that organization’s policies and procedures are followed and establishes the proper techniques to discover and prevent fraud

· Prepare detailed journal entries and account analyses

· Assist with compilation of information for preparation of tax returns

· Work with Audit, Tax and Treasury Manager to ensure overall coordination of all financial accounting activities through annual report

· Prepare summary feedback of financial statements variances to budget

· Actively review and advise on financial/accounting processes.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 89,297/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (Administration)
Name of the Officer Mrs. Sujata G. Naik
Details / Powers Role – Head Accounts, ESG

Working on all the bank reconciliation for the previous years and till date.

Working on service tax and return fillings for the previous years and till date.

Looking after Audit Matters.

Checking all payment files put up to Higher Authority and looking after the day to day accounting work carried out.

Any other work assigned by Higher Authorities.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (Administration)
Name of the Officer Mr. Siddhesh S. Sane
Details / Powers Role – Head Admin & Hospitality Monitoring Special project and Scheme implementation progress and performance.

Monitoring Hospitality Section (Air Travel, Transport, Accommodation)

Drafting Tenders and Expressions of Interest for vendors to be empanelled or taken on board for festivals

To be a part of Evaluation and Implementation Team for various Festivals organized by ESG

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

 Duties & Powers of Officers

Designation Assistant Manager (Administration)
Name of the Officer Mr. Vaibhav S. Kurdikar
Details / Powers Year wise file management of all the sections

Maintaining records of all the files in excel sheets

Getting sponsorships for the various ESG events.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (Events)
Name of the Officer Ms. Arantxa M. B. Afonso
Details / Powers Role – Head Events & HR

Handle recruitment procedures, terminations/extensions and issuance of orders.

Maintain a record of all HR correspondence and take necessary action wherever needed.

Manage the routine Security & Housekeeping Files

Put up letters received by the HR Section from Staff or external.

Put up leave requests for approval.

Overlook all files pertaining to the HR section that have been assigned to Manjita.

Putup payment of staff emoluments/honorarium

Issue circular/orders wherever necessary

Maintain a database of Festival Executives and other manpower utilized by ESG during events.

Files pertaining to the events section like lanyards, printing files, totebags, trophies, mementos, ESG Dinners etc.

Overlook the stores section whenever necessary.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (PR)
Name of the Officer Mr. Vrundawan V. Raikar
Details / Powers Role – APIO / Legal Coordinator/Press Relations Officer

Handling the court matters and visiting the High Court and Human Rights commission as and when required. At present following the below court cases.

Replying to RTI queries as and when it comes.

Media plan bills of Print media, Electronic media, Air media, Social media and magazines.

Press Conferences (If any)

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (Tech-III)
Name of the Officer Mr. Arjun S. Narvekar
Details / Powers Role – Head IT

Verify that the ICT equipment/peripherals are working properly.

Quickly arrange repair for hardware in occasion of hardware failure.

Monitor Network communication.

Analyze the system requirements, specifications, costs and timelines.

Forward the software requirements/Specifications to the programming team.

Manage and monitor the work of the programming team.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Assistant Manager (Programming))
Name of the Officer Ms. Sonika R. Lotlikar
Details / Powers Implement special projects/ events as determined by the Head of the department or higher authorities.

Identify and conceptualize Revenue generations project.

Execution of State Film Festivals.

Handling and executing the registrations and screenings of Cinephile club.

Associated to the above club, there are various activities like film workshops which are also handled by her.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Programmer
Name of the Officer Mr. Rohit R. Naik
Details / Powers Collect the software requirements and implement the same.

Manage Social media campaigns.

Maintain websites and other applications.

Renewal of domains and various software licenses.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Duties & Powers of Officers

Designation Accountant
Name of the Officer Ms. Trupti Naik
Details / Powers Checking all payment files & putting it to higher authority for decision.

Releasing of Payments, Journal Vouchers, Payment Vouchers & Noting & Transfer funds.

Updating & tallying entries as per bank statement (Bank Reconciliation).

Preparation of budget with Manager Accounts.

Preparation of LAQ’s.

CAG Audit Matters, Internal Audit / replying with the help of Manager Accounts.

Checking updates of Grant in Aid

Maintaining Grant Chart & updating of the same.

Releasing staff salaries.

Any other work assigned by Manager Accounts.

Address Old GMC Heritage Precinct, D.B. Marg, Campal,Panaji, Goa.
Location / City Panaji – Goa
Telephone (Office) 0832 – 2428111
Fax No. 0832 – 2428000
Email [email protected]
Remuneration / Pay per month (Rs.) Rs. 38,966/-
Other Benefits Benefits as applicable by the Rule /Policy of Government of Goa or Entertainment Society of Goa.

 

Manual 3

Procedure followed in Decision Making Process

[Section 4(1) (b) (iii)]

Acts/Rules/Bye-Laws/Instructions/Circulars/Policy/Instructions

Functions / Procedures

Document Categeories

 

COMMITTEE / BOARD

Description of the Committee/Board

General Body

Executive Committee

Name

The General Body

Constituted vide Act

Society Registration Act, 1860

Date Constituted

5th May 2004

Members

1)    The Chief Minister of the State of Goa shall be ex-officio chairman of the General Body.

2)    Vice Chairman to be appointed by the Government.

3)    Member Secretary to be appointed by the Government.

4)    Not more than 12 representatives from Government Departments, including two from Departments of the Government of India to be appointed by the Government.

5)    Not more than three persons from other similar societies or autonomous bodies to be nominated by the Government.

6)    Not more than three persons having proven record in the fiend of Entertainment to be nominated by the Government.

7)    Not more than three eminent persons in the field of Entertainment to be nominated by the Government.

8)    Any five persons to be appointed by the Government who are in its view worthy of helping the Society to realize its objectives.

Roles & Responsibilities

To frame Rules and Regulations. Etc and advice the Government to implement the objectives of the society through the administrative machinery of the society.To make policy decisions for the implementation of the aims and objectives of the society and any other programs/ film festivals etc financed by the Government and/or the Central Government.

To pass and approve the annual financial statement of the society every year.

To pass resolutions on financial and administrative matters for the smooth functioning of the society.

To frame various rules, like staff Recruitment Rules, Travelling Allowance rules, other rules necessary for the smooth functioning of administration of the society.

To appoint Auditor for the audit of the Society and fix remuneration of the auditor.

To take decision to acquire any immovable property.

To accept any donation/gift for the benefit of the society.

to make administrative decisions to enter into profitable trade or business so as to strengthen the financial position of the society.

To create post for the functioning of the administration of the society

to direct/authorize/delegate Governing body or Chairman or Executive Council Chairman or Member Secretary (CEO) to exercise any of its powers and functions.

To keep a roll of members giving their address and occupations duly signed by every member. If a member changes his address he shall notify his new address to the Member Secretary (CEO). Who shall thereupon enter his new address in the roll of Members. However if the Member Secretary fails to notify his new address, the address in the roll of members shall be deemed to be his address.

To do all such acts as felt necessary in order to achieve the aims and objective of the society.

Whether meetings of the Committee/Board open to Public? No
Whether Minutes of the meeting accessible to Public? Yes

 

Executive Council

Name

Executive Council

Constituted vide Act

Society Registration Act, 1860

Date Constituted

5th May 2004

Members

1)    Chairman of the Executive Council shall be Vice Chairman of the Entertainment Society of Goa

2)    Vice Chairman to be appointed by the Govt from the General Body.

3)    Member Secretary of the General Body shall be ex-officio member secretary of the Governing Body.

4)    Two official members to be appointed by the Government from amongst the official members of the General Body.

5)    One non official member to be appointed by the Government from amongst the non official members of the General Body.

Roles & Responsibilities

Exercise the executive authority of the society subject to policy directives from the General Body.

Be responsible for the supervision and control of the work of the Society and of its Office.

Consider and prepare programmes of the Society and specific projects for the submission to the General Body.

Frame its Bye- laws, Rules of Procedure.

Draw up the annual budget of the Society and submit it for approval of the General Body.

Draw up the annual budget of the Society and submit it for approval of the General Body.

Whether meetings of the Committee/Board open to Public? No
Whether Minutes of the meeting accessible to Public? Yes

 

Manual 4

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1) (b) (v)]

Sr. No Name of the act, rules, regulations etc. Brief gist of contents Reference No. if any Price in case of priced publications
1 The Societies Registration Act, 1860 The central Government Enactment
2 Memorandum of Association of ESG # refer below

# Brief list of the contents:

The Rules and Regulations of the ESG contains of VI Chapters and 21 Rules. They are as under;

CHAPTER – I

1. Name, head office and jurisdiction of the Society

2. Definitions

3. Affiliation

4. Aims and objectives of the Society:

CHAPTER II

5. Constitution, Power and Functions of the General Body of the Society.

6. Constitution, Power and Functions of the Governing Body of the Society.

7. Resignation and removal of members of the General Body and Governing Body.

8. Meeting of General body and Governing Body:-

CHAPTER III

OFFICE BEARERS OF THE SOCIETY AND THEIR POWERS AND FUNCTIONS:-

9. Power and Functions of the CHAIRMAN.

10. Power and Functions of the MEMBER SECRETARY.

CHAPTER IV

OFFICERS AND SERVANTS OF SOCIETY

11. Recruitment of Officer and servants of the Society and their service conditions.

12. Functions, duties and responsibilities of the Officers and servants of the Society.

CHAPTER V

13. Sources of Funds

14. Management of the Funds

15. Fixed Deposits and Loans

CHAPTER VI

MISCELLANEOUS

16. Annual Report

17. Amendment of Rules and Regulations

18. Services of Notices, letters etc. addressed to the members of the General and Governing Bodies

19. Resolutions of the Governing Body by Circulation

20. The Operation of the Accounts of the Society

21. Dissolution of the Society

Manual 5

A statement of the categories of documents that are held by it or under its control

[Section 4(1) (b) (vi)]

Accounts Section – All documents pertaining to purchases, Budget, Audit Salaries, TA/DA of staff, etc.

Administration – All documents pertaining to recruitment/ appointment, leave records, requisition & deputation, appointment of service providers like housekeeping, security on contract, RTI, etc.

Events & Activities – All documents pertaining to event management for IFFI, sponsorships, annual activity calendar of ESG like workshops, etc.

Technical – All documents pertaining to technical matter, Inox, Old GMC Building, Maquinez Palace, etc.

Public Relations – All documents relating to Advertising and Publicity.

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation.

[Section 4(1) (b) (vii)]

Details of the consultative committee and other bodies with which consultations are held

Sr.no Name & address of the Consultative Committee/bodies Constitution of the committee/body Role and responsibility Frequency of meetings
1 General Body The General Body constituted on 26th August 2010 As mentioned in manual 3 Minimum once in a year
2 Governing Body The Governing Body constituted on 26th August 2010 As mentioned in manual 3 Minimum four times in a year

Other procedures adapted for formal or informal consultations with the public may also be indicated such as:

The Society also invites suggestions from the general public by means of open advertisement in newspapers and consultations.

Other details whether the meetings are open to public, minutes are accessible to public etc may be indicated.

Meetings conducted by the ESG are not open to the public. However, the Minutes of the Meeting are available to the public under RTI.